
October 12, 2001
An Open Letter To Our
Clients:
FOCUS Direct Mail Production Security
We are all too
familiar with the recent events and subsequent news headlines that constantly
remind our citizens about the cowardly terrorist attacks against the United
States of America on September 11th. Our country is at war with a new and different kind of
“beast”. These are fanatics who hide in
the shadows, take advantage of our freedom and assault us in ways intended to
drive fear into our hearts.
Unfortunately, the
murders in New York City and Washington D.C. were just the beginning as we have
witnessed additional acts of sabotage and bio-agent threats that have been
carried out by anti-American forces within our country. Some of the actions have used our nation’s
mail system to disseminate agents of mass destruction.
As a professional
mail manufacturer, FOCUS Direct must take steps to assure the integrity and
safety of the mail programs that we manufacture for our clients.
To that point, our
Company has historically had a high security facility. Many of our financial institution and
promotional clients require high security processes. In response to our clients’ needs, we have made a significant
investment to assure that our clients’ data and mail are not tampered with in
any manner while within our direct control.
Our facility is on a
nine-acre tract of land that we own. We
do not share space with any other company, thus we can control who comes on our
property and certainly who enters our facility. All entrances and loading docks are supervised during working
hours and locked after hours. Further,
our facility is equipped with electronic surveillance cameras that are in
operation 24 hours a day, seven days a week.
These closed circuit cameras monitor all visitor and employee entrances
along with high traffic areas within the facility including the receiving and
shipping areas. Critical database
management, programming, MIS, data entry, server, T1 connection and caging areas
have key coded locks with different code numbers that are changed on a random
basis. Some areas also have higher
security sections that include added features such as a walk-in safe and chain
link storage locations.
All associates are
required to wear photo ID badges and visitors are required to wear security
badges. In addition, all manufacturing
associates wear Company uniforms. Thus,
it is rather easy to identify a visitor within our facility.
All FTP data and
database tapes go through a series of virus checks with VirusScan software that
we license from McAfee ASaP. In
addition, we have 28 servers equipped with Cisco firewalls, many of which are
independent operating systems. In
addition, all data files are backed up on a daily basis.
Since we are a fully
self-contained manufacturing facility, we print and fabricate most of our
products under one roof. In cases where
we receive client supplied components, we inspect them at the receiving dock
before we dismiss the truck driver(s) who delivered the products. In the rare instance when we outsource
print, we send a FOCUS Direct associate to approve and supervise the off-site
production.
In order to maintain
high quality and reduce any chance of contaminating agents entering our Print
Department, we manufacture our own inks from concentrates and have a built in
water purification system to assure that the water we use meets the appropriate
purification standards.
All work-in-process
is managed and stored on site in our 1.3 million cubic foot Logistics
Department. All raw material and
finished component inventory is bar coded and stored on site, as well. Finished assembled mail programs are stacked
from a conveyor system on to USPS destination delivery skids which are then
entirely shrink-wrapped for security against the environment, in transit
mishandling and potential tampering.
Our Company is one
year into the renewal of a five year Detached Mail Entry Unit contract. Thus, we have numerous USPS postal employees
in our facility checking the quality of our mail and observing the loading of
shipping trailers. Once the trailers
are loaded, they are security sealed by a postal associate to prevent
tampering.
These security
procedures have been in place for over five years. We continually work at improving our systems and procedures so
that we can assure our clients that we manage their mail programs with a highly
sophisticated system of care, custody and control for the best security
possible.
If you have any
questions or specific concerns or questions about our Company, please contact
your FOCUS Direct Sales Executive or Maryann Korzekwa, Client Services
Executive Manager, or me.
We grieve for the
victims of the terrorists’ acts and extend our sympathies to those who have
been touched by these tragic events.
God bless America.
Yours truly,
Fred B. Lederman
President & CEO